Job Description:

Position Purpose
Under the direct supervision of the Director and Assistant Director of Special Services, to provide clerical, secretarial, and administrative assistance to the Special Services department and Special Education staff at the school level.   

Essential Functions
Perform Data Manager/System Administrator duties for Special Education database systems such as CT-SEDS and Frontline/IEP Direct.  This includes managing student records, uploading documents, updating user access, etc.
Follow closely State mandated timelines for the accurate and timely compliance of CSDE reporting
Ongoing contact with the PSIS coordinator
Maintain caseloads/address info on all In-District Special Education, 504, Magnet and Outplaced student files for the purpose of providing up-to-date reference and audit trail for compliance.
Schedule meetings/PPTs with parents and school staff for 504, Magnet and Outplaced students for Director of Special Services, Assistant Director of Special Services and Magnet/504 Coordinator
Coordinate with offsite storage company, Iron Mountain, for maintenance of Special Education inactive files
Compose documents (e.g., correspondence, reports) for Director and Assistant Director of Special Services
Maintain the daily/weekly/monthly calendar of the Director and Assistant Director of Special Services for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
Responds to inquiries from students, parents, school employees (in-district/out-of-district) and state agencies (DDS, Social Security Administration, etc.) in order to provide information and student files to facilitate communication.
Assists visitors to the office, including students, parents, tutors, and others.
Answers telephone calls and provides information and assistance to callers
Distribute incoming mail appropriately; send outgoing mail.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the Special Services Department.

Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.
 
Knowledge, Skills, and Abilities
Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
Ability to problem-solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees, and others.
Organizational and time management skills.
Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments
 
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. 
Typical qualifications would be equivalent to:
Graduation from high school
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Bachelor's degree preferred.
Shorthand or speed writing skills are desirable. Successful experience with office management preferred.