Job Description:

POSITION TITLE: SCHOOL COUNSELING ADMINISTRATIVE ASSISTANT –  BRISTOL CENTRAL HIGH SCHOOL
 
DEPARTMENT: BCHS SECRETARIAL-CLASS B
 
REPORTS TO: BUILDING ADMINISTRATORS/COUNSELORS/ADMINISTRATIVE SECRETARY
 
SUMMARY: Responsible for secretarial duties associated with the guidance/school counseling department.
  
ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned.
Knowledge of and operation of office equipment.
Maintain office files.
Assist in the preparation of reports.
Maintain confidentiality of student and staff records.
Respond to inquiries from students, staff and the general public.
Complete counselor correspondence and appointments.
Update PowerSchool files as required.
Receive and respond to telephone calls from parents.
Prepare current and former student transcripts and forward as necessary.
Perform receptionist duties.
Prepare and process mailings to parents.
Test data on permanent records and file in student cumulative files.
Update permanent record files.
Assist supervisors in preparing department budget.
Complete supply orders.
Perform other duties as assigned by the supervisors.
Schedule enrollments, obtain required registration papers and Sped records, and begin registration.
Withdrawals/send records.
Schedule college visits with Admissions counselors; post for students; and organize meetings in the School Counseling Lab.
Graduation verifications.
Liaison between senior graduating class and scholarship committees.
Schedule scholarship deadlines, process applications and submit for seniors; prepare scholarship portion of Awards Night.
 
SUPERVISORY RESPONSIBILITIES:
None.
 
QUALIFICATION REQUIREMENTS:  TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL DUTY SATISFACTORILY.  THE REQUIREMENTS LISTED BELOW ARE REPRESENTATIVE OF THE KNOWLEDGE, SKILL AND/OR ABILITY REQUIRED.  REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM ESSENTIAL FUNCTIONS.
 
EDUCATION AND/OR EXPERIENCE:
High School Diploma or General Education Degree (GED) preferred.  Previous office experience is desirable.
 
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively with parents, staff, and students.
  
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts appropriate to the position.
 
COMPUTER SKILLS:
Basic knowledge and experience with job-related computer hardware and software applications.  Demonstrated ability to operate a personal computer and related software.
  
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written or oral form.  Ability to deal with problems.
 
 
OTHER SKILLS AND ABILITIES:
Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of district requirements and Board of Education Policies.  Typing and Word Processing; filing; good telephone techniques; general office skills; adaptability; operation of office machines; accuracy; good public relation skills.
 
 
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is most frequently required to actively circulate around the facility.  This involves frequent transitions from standing, to sitting, to bending.  The employee is required to work with hands and continuously will repeat the same hand, arm or finger motion many times as in typing or word processing.  The employee must occasionally lift and/or move up to twenty-five (25) pounds, such as AV equipment and books. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
  
WORK ENVIRONMENT:
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
The noise level in the work environment is usually quiet to moderate.  The employee continuously interacts with the public, staff and students.  The employee frequently will be required to meet multiple demands from several people.

APPLICATION: All others fill out an online application at www.applitrack.com/Bristol/onlineapp.