Job Description:

REPORTS TO

Pupil Services Director or his/her designee.

PRIMARY FUNCTION

Performs administrative assistance for the Pupil Services Department.

QUALIFICATION PROFILE

CERTIFICATION / LICENSE

Not applicable

EDUCATION

 Associate’s degree or its equivalent of 60 college credits required.

 Bachelor’s degree preferred.

EXPERIENCE

Prior experience working in a Pupil Services/Special Education Department.

SKILLS, KNOWLEDGE & ABILITIES

 Knowledge of office procedures specific to Pupil Services/Special Education.

 Basic knowledge of special education law.

 Efficient organizational and time management skills.

 Strong software competency skills: Microsoft Word/ Excel/ Outlook/Google Drive and PowerSchool.

 Ability to acquire and apply new technology skills.

 Ability to maintain accurate files and records.

 Ability to deal cooperatively with parents, students and staff members in a culturally responsive manner.

 Bilingual preferred.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

 Receives oral and written directions from supervisor.

 Plans and organizes work assignments with high independence.

 Maintains strict confidentiality of information as needed.

 Communicates with parents/guardians and school staff (in-district and/or out-of-district).

 In collaboration with Pupil Services staff members, manages various calendars, schedules

appointments/meetings, and assists with processing documentation.

 Assists in utilizing district data-keeping systems for maintaining all student data (i.e. attendance,

correspondence, student demographics, discipline logs, etc.) for the purpose of generating reports, as

required.

 Assists in utilizing electronic software for generation of district, state and federal reports.

 Collaborates with other Pupil Services staff members to assist in the creation of presentation materials for

administrators.

 Performs special assignments and assists with routine administrative functions as directed by supervisor.

 Ongoing development of a familiarity with roles and responsibilities of various Pupil Services Department staff

members, in order to step in for support when needed.

 Schedules PPTs and 504 meetings as needed.

 Provides training to staff in 504 and PPT procedures.

 Attends 504 and PPT meetings as requested by the Pupil Services Director at district and out of district

schools.

 Makes telephone calls, in school visits (district, magnet and private special education schools) and home

visits to discuss attendance with the student, family or case managers as directed.

 Reports to DCF as needed.

 Collects statistical information and prepares reports to the SDE and Special Education Bureau as required.

 603 data management.

 Outplacement referral tracking.

 Special Education initial referral data tracking.

 Visit homes to obtain consent for evaluations.

ADDITIONAL DUTIES

Performs other duties as assigned by supervisor.

EQUIPMENT

Use of computer and other office related equipment.

TRAVEL REQUIREMENTS

 Travel between schools may be required for certain positions.

 Within district travel for home visits.

 Limited out of district travel.

TERMS OF EMPLOYMENT

WORK SCHEDULE

 7.5-hour workday; 37.5 hours per week; 10-month position.

 Hours will generally follow regular building hours, but may be modified based upon specific building

needs.

UNION AFFILIATION

Local 1186, American Federation of State, County and Municipal Employees.

SALARY & BENEFITS

 Salary and benefits as set forth in the Local 1186 collective bargaining agreement.

 Pay Grade 3C

 Non-exempt position.

FUNDING SOURCE

Local budget.